For example, you can change fonts or highlight days or appointments. You can edit the Calendar Snapshot before sending. Share calendars using a Microsoft Exchange Server accountĬalendars shared by email arrive in the recipient’s Inbox as email message attachments, with a Calendar Snapshot in the message body. You can share calendar information with other people by using Outlook 2010 in three ways:
If you don't have the option to share your calendar (it's greyed out), it's because the admin/IT support for your business has set a policy to prevent the people from sharing calendars. They can drag appointments or meetings between the two calendars, and find a time that works for both of you. When the recipient clicks the iCalendar file, Outlook displays the file as a new calendar that they can view side-by-side with their calendar. The message also includes an attached iCalendar (.ics) file that they can open in Outlook or another calendar program. The person you sent your calendar to will see a snapshot of your calendar in the message. In the new email that opens, add who you want the message to go to in the To field, add a message if you want, and click Send. Set any other options you want, and then click OK. For example, choose Today only or for the Next 7 days. In the Calendar and Date Range boxes, pick the calendar and time period you want to share. Note: This feature is no longer available with Outlook for Microsoft 365. The recipient will be able to see the events on your calendar at the time you sent the email, but not any updates you make after you send the email. If you don't want to give someone permissions to share your calendar and see updates, you can email a static copy of your calendar for a specific date range. In the Location box, enter the location of the WebDAV server, select any other publishing options you want, and then click OK. This will prevent you from publishing your calendar to Exchange in the future, however. If you're using Microsoft 365, you can still publish your calendar to a WebDAV server, but you must first remove from the sharing policy. In the window that opens, select the publishing options you want, and click Start Publishing.
This lets you publish your calendar directly to an Exchange Server. If your email account uses Exchange, you will see Publish This Calendar, instead of the option to publish to a WebDAV server. If you have access to a web server that supports the World Wide Web Distributed Authoring and Versioning (WebDAV) protocol, you can publish your calendar there. Share a calendar by publishing it to a web page On the Permissions tab, click the user's name and then choose Remove. Note that it may take a while for Microsoft 365 and the user's Outlook to sync and remove the view to your calendar. Those sharing your calendar with this permission level will see all details of your appointments, just like what you see.Īt any time you can revoke access to your calendar. Those sharing your calendar with this permission level will see availability and the subject and meeting location, like this:Ĭan view all details. Those sharing your calendar with this permission level can only see which times you're available, like this:Ĭan view titles and locations. You can choose from several different permission levels when sharing your calendar.Ĭan view when I'm busy. What permissions people have to your calendar The email belongs to an external user who isn't part of your organization. The email address is an Microsoft 365 Group If you see a message that says This calendar can't be shared, there are three possible reasons. I see a "This calendar can't be shared" error Once the recipient clicks Accept, they'll see your shared calendar in their calendar list.
The person you've shared your calendar with will receive a sharing invitation by email. When you're done adding names in the Add Users dialog box, click OK.īack in the Calendar Properties dialog box, select the person's name or email address, then choose the level of details that you want to share with the person, then click OK. You can search for people from your address book or type in their email addresses in the Add box. In the Calendar Properties dialog box, click Add. Share your Microsoft 365 or calendar with people inside or outside your organizationįrom your Calendar folder, on the Home menu, select Share Calendar.Ĭhoose the calendar you want to share from the drop-down menu.
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